22/11/2015
WHAT DOES YOUR CONVEYANCER DO?
What is a property transfer and what does a conveyancer do?
A transfer means a transfer of ownership of a property, whether it be an erf (piece of land, which may or may not have a building or buildings on it), a farm or a sectional title unit/s. Ownership of all registered land in South Africa is recorded in one of the 10 Deeds Registries (or Deeds Offices as they are commonly referred to) in South Africa.
The transfer process consists of a number of steps and there are a number of Laws (The Deeds Registries Act, The Sectional Titles Act, The Municipal Systems Act, The Transfer Duty Act, The Value Added Tax Act and The Administration of Estates Act, among others) which have to be complied with during the course of the process.
A conveyancer (sometimes referred to as “transferring attorney”) is an attorney who has passed a separate examination. Only admitted attorneys can become conveyancers and only qualified conveyancers can sign the documentation required to be lodged at the Deeds Office to register property transactions and to appear before the Registrar of Deeds when a transfer is registered. Every day conveyancers from numerous law firms go to the Ex*****on Room at the applicable Deeds Office and sign the deeds (mostly transfers and mortgage bonds, but there are others, such as the opening of sectional title registers and subdivisions of land) in the presence of the Registrar of Deeds and/or his Assistant Registrars, one of whom then signs each deed. Ownership in law passes when the second signature is appended. At that point, transfer has taken place or has been registered.
Property transfers vary in that they are sometimes fairly quick and simple and sometimes more complicated, as they can be linked to a short or long chain of other transactions that have to be registered simultaneously. This happens when a number of parties each sell a property and each one is reliant on the sale proceeds of their property to pay for the property they have purchased.
The normal steps that have to take place for the usual property transfer are as follows:
• Conveyancer has to read the sale agreement thoroughly and familiarise himself with the terms contained in it.
• Conveyancer has to verify the full names and marital statuses of the parties and obtain F**A documents for all of these in compliance with the Financial Intelligence Centre Act.
• Conveyancer has to do a Deeds Office search verifying the correctness of the property description as contained in the sale agreement and checking that the Deeds Office records concur with the details of the parties as per the F**A documents obtained. Any errors in Deeds Office records or change of marital status of the parties has to be dealt with in the course of the transfer process or could lead to the Deeds Office rejecting the deeds, which delays registration.
• Conveyancer has to obtain a rates clearance certificate from the local authority (which is not always as simple as it should be and can cause delays). The seller has to pay all arrears and a 120 day advance payment in order to get the clearance.
• Conveyancer has to arrange the cancellation of the seller’s bond/s over the property and to arrange bank guarantees for the outstanding amount/s owed.
• Conveyancer has to check the conditions in the existing title deed and draft a new title deed, sometimes omitting conditions of title or adding new ones, a technical exercise outside the knowledge of the layman.
• Conveyancer sends a copy of the new draft title deed to the attorneys registering the new bond for the purchaser and supplies them with other information they require.
• Conveyancer’s paralegal usually drafts the transfer documents for signature by both parties which is then signed.
• Conveyancer collects transfer costs from the purchaser. The bulk of these costs is usually the transfer duty which the conveyancer has to pay to SARS, though if the transaction is vatable, there will be no transfer duty and the conveyancer obtains a transfer duty exemption. The conveyancer has to answer all queries raised by SARS, which are sometimes many.
• Conveyancer must obtain consents from the Body Corporate, Home Owner’s Association, Master of the High Court or any other consents which may be required.
• When the rates clearance certificate, the transfer duty receipt/exemption and any other required consents have been obtained, the conveyancer lodges the transfer at the Deeds Office for examination in conjunction (or “linked”) to the other transactions, typically the cancellation of the seller’s bond and the registration of the new bond, often each one being done by different firms of attorneys.
• The Deeds Office takes in the region of 12 to 14 working days to examine the documents. Notes (queries) may be raised, which the conveyancer has to answer, or if there is an important error, the batch may be rejected and must be corrected and re-lodged.
• Registration can take place once all of the above steps have been completed. The conveyancer will only register if the purchase price, transfer costs and any other amounts owing have been paid or secured by guarantee.
A straight forward transfer normally takes eight to ten weeks, but this can vary due to circumstances. For most people, your home is the largest and most important asset that you will ever own. Your rights and the value of your investment need to be protected, so it both makes sense and is the usual practice for the seller to choose the conveyancer. Some purchasers feel that as they are paying the costs of transfer, they should have the right to appoint the conveyancer, but unless the seller specifically agrees to this in the sale agreement, it is the seller’s prerogative to choose. My recommendation to sellers is to not agree to the purchaser appointing the conveyancer. As the owner (until transfer), it is in your best interests that the conveyancer is answerable first and foremost to you.
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Graham Sonnenberg is an attorney practising independently in Green Point and specialising in property, conveyancing, wills and estates, tel 021 4397709, e mail [email protected]