01/05/2022
My team at WR has provided some helpful tips for doing I-9's under the current "flexibility" that has now been extended until April 30, 2022.
• If any workers are physically back in the office, the remote option is not available. DHS said there are “no exceptions” to the requirement for in-person verification of identity and employment eligibility documentation in these circumstances.
• However, for an employee working remotely who is not able to come to the office for onboarding, an authorized representative can be designated to review the I-9 documents and complete the process at the employee’s location. An authorized representative can be any person the employer designates to complete and sign the I-9 on their behalf; a notary public, HR company, or attorney is not required. Even friends and family members of the employee can serve this purpose if needed.
• Employers should take care in choosing their authorized representatives for I-9 purposes, however—the employer is liable for any errors or violations that person may commit in connection with the form, the verification process, or any employer sanctions laws. It is advisable to give clear instructions to the authorized representative, and to have someone knowledgeable at your company (e.g., an HR person familiar with the I-9 process and requirements) review their work as quickly as possible to confirm accuracy and have corrections made if needed.
• Employers should monitor the DHS and U.S. Immigration and Customs Enforcement (ICE) workforce enforcement announcements for updates on ending the extension.
• E-Verify participants who meet the criteria and choose the remote inspection option should continue to follow current guidance and create cases for their new hires within three business days from the date of hire.
Due to ongoing pandemic-related concerns, the Department of Homeland Security (DHS) has extended to April 30, 2022, the flexibility policy in complying with certain physical inspection requirements related to Form I-9, Employment Eligibility Verification. The flexibility policy previously was set to...