11/16/2023
What's on My Mind! Caring, Compassionate and Committed as a Real Estate Mary Ann Kifer Real Estate Agent Century 21 - Dre #02071212
184 TASKS I DO FOR YOU!
Pre-Listing Activities
1. Make appointment with seller for listing presentation.
2. Send a written or email
Confirmation of appointment and call to confirm.
3. Review appointment questions.
4. Research all comparable currently listed properties.5. Research sales activity for past 18 months from MLS and public databases.
6. Research âaverage days on marketâ for properties similar in type, price and location.
7. Download and review property tax roll information.
8. Prepare âcomparable market analysisâ (CMA) to establish market value.
9. Obtain copy of subdivision plat/complex layout.
10. Research propertyâs ownership and deed type.
11. Research propertyâs public record information for lot size and dimensions.
12. Verify legal description.
13. Research propertyâs land use coding and deed restrictions.
14. Research propertyâs current use and zoning.
15. Verify legal names of owner(s) in countyâs public property records.
16. Prepare listing presentation package with above materials.
17. Perform exterior âcurb appeal assessmentâ of subject property.
18. Compile and assemble formal file on property.
19. Confirm current public schools and explain their impact on market value.
20. Review listing appointment checklist to ensure completion of all tasks.
Listing Appointment Presentation
21. Give seller an overview of current market conditions and projections.
22. Review agent and company credentials and accomplishments.
23. Present companyâs profile and position or ânicheâ in the marketplace.
24. Present CMA results, including comparableâs, soldâs, current listings and expiredâs.
25. Offer professional pricing strategy based and interpretation of current market conditions.
26. Discuss goals to market effectively.
27. Explain market power and benefits of multiple listing service.
28. Explain market power of Web marketing, IDX and REALTOR.com.
29. Explain the work the broker and agent do âbehind the scenesâ and agentâs availability on weekends.
30. Explain agentâs role in screening qualified buyers to protect against curiosity seekers.
31. Present and discuss strategic master marketing plan.
32. Explain different agency relationships and determine sellerâs preference.
33. Review all clauses in listing contract and obtain sellerâs signature.
After Listing Agreement is Signed
34. Review current title information.
35. Measure overall and heated square footage.
36. Measure interior room sizes.
37. Confirm lot size via ownerâs copy of certified survey, if available.
38. Note any and all unrecorded property lines, agreements, easements.
39. Obtain house plans, if applicable and available.
40. Review house plans, make copy.
41. Order plat map for retention in propertyâs listing file.
42. Prepare showing instructions for buyersâ agents and agree on showing time with seller.
43. Obtain current mortgage loan(s) information: companies and account numbers.
44. Verify current loan information with lender(s).
45. Check assumability of loan(s) and any special requirements.
46. Discuss possible buyer financing alternatives and options with seller.
47. Review current appraisal if available.
48. Identify Home Owner Association manager is applicable.
49. Verify Home Owner Association fees with managerâmandatory or optional and current annual fee.
50. Order copy of Home Owner Association bylaws, if applicable.
51. Research electricity availability and supplierâs name and phone number.
52. Calculate average utility usage from last 12 months of bills.
53. Research and verify city sewer/septic tank system.
54. Calculate average water system fees or rates from last 12 months of bills.
55. Or confirm well status, depth and output from Well Report.
56. Research/verify natural gas availability, supplierâs name and phone number.
57. Verify security system, term of service and whether owned or leased.
58. Verify if seller has transferable Termite Bond.
59. Ascertain need for lead based paint disclosure.
60. Prepare detailed list of property amenities and assess market impact.
61. Prepare detailed list of propertyâs âInclusions & Conveyances with Sale.â
62. Complete list of completed repairs and maintenance items.
63. Send âVacancy Checklistâ to seller if property is vacant.
64. Explain benefits of Home Owner Warranty to seller.
65. Assist sellers with completion and submission of Home Owner Warranty application.
66. When received, place Home Owner Warranty in property file for conveyance at time of sale.
67. Have extra key made for lockbox.
68. Verify if property has rental units involved. And if so:
69. Make copies of all leases for retention in listing file.
70. Verify all rents and deposits.
71. Inform tenants of listing and discuss how showings will be handled.
72. Arrange for yard sign installation.
73. Assist seller with completion of Sellerâs Disclosure form.
74. Complete ânew listing checklist.â
75. Review results of Curb Appeal Assessment with seller and suggest improvements for salability.
76. Review results of Interior Decor Assessment and suggest changes to shorten time on market.
77. Load listing time into transaction management software.
Entering Property in MLS Database
78. Prepare MLS Profile Sheetâagent is responsible for âquality controlâ and accuracy of listing data.
79. Enter property data from Profile Sheet into MLS listing database.
80. Proofread MLS database listing for accuracy, including property placement in mapping function.
81. Add property to companyâs Active Listings.
82. Provide seller with signed copies of Listing Agreement and MLS Profile Data Form within 48 hours.
83. Take more photos for upload into MLS and use in flyers. Discuss efficacy of panoramic photography.
Marketing the Listing
84. Create print and Internet ads with sellerâs input.
85. Coordinate showings with owners, tenants and other agents. Return all callsâweekends included.
86. Install electronic lockbox. Program with agreed upon showing time windows.
87. Prepare mailing and contact list.
88. Generate mail merge letters to contact list.
89. Order âJust Listedâ labels and reports.
90. Prepare flyers and feedback forms.
91. Review comparable MLS listings regularly to ensure property remains competitive in price, terms, conditions and availability.
92. Prepare property marketing brochure for sellerâs review.
93. Arrange for printing or copying of supply of marketing brochures or flyers.
94. Place marketing brochures in all company agent mailboxes.
95. Upload listing to company and agent Internet sites, if applicable.
96. Mail âJust Listedâ notice to all neighborhood residents.
97. Advise Network Referral Program of listing.
98. Provide marketing data to buyers from international relocation networks.
99. Provide marketing data to buyers coming from referral network.
100. Provide âSpecial Featureâ cards form marketing, if applicable/
101. Submit ads to companyâs participating Internet real estate sites.
102. Convey price changes promptly to all Internet groups.
103. Reprint/supply brochures promptly as needed.
104. Review and update loan information in MLS as required.
105. Send feedback emails/faxes to buyersâ agents after showings.
106. Review weekly Market Study.
107. Discuss feedback from showing agents with seller to determine if changes will accelerate the sale.
108. Place regular weekly update calls to seller to discuss marketing and pricing.
109. Promptly enter price changes in MLS listings database.
The Offer and the Contract
110. Receive and review all Offer to Purchase contracts submitted by buyers or buyersâ agents.
111. Evaluate offer(s) and prepare ânet sheetâ on each for owner to compare.
112. Counsel seller on offers. Explain merits and weakness of each component of each offer.
113. Contact buyersâ agents to review buyerâs qualifications and discuss offer.
114. Fax/deliver Sellerâs Disclosure to buyerâs agent or buyer upon request and prior to offer if possible.
115. Confirm buyer is prequalified by calling loan officer.
116. Obtain prequalification letter on buyer from loan officer.
117. Negotiate all offers on sellerâs behalf, setting time limit for loan approval and closing date.
118. Prepare and convey any counteroffers, acceptance or amendments to buyerâs agent.
119. Fax copies of contract and all addendums to closing attorney or title company.
120. When Offer to Purchase contract is accepted and signed by seller, deliver to buyerâs agent.
121. Record and promptly deposit buyerâs money into escrow account.
122. Disseminate âUnder Contract âShowing Restrictionsâ as seller requests.
123. Deliver copies of fully signed Offer to Purchase contract to sellers.
124. Fax/deliver copies of Offer to Purchase contract to selling agent.
125. Fax copies of Offer to Purchase contract to lender.
126. Provide copies of signed Offer to Purchase contract for office file.
127. Advise seller in handling additional offers to purchase submitted between contract and closing.
128. Change MLS status to âSale Pending.â
129. Update transaction management program to show âSale Pending.â
130. Review buyerâs credit report resultsâAdvise seller of worst and best case scenarios.
131. Provide credit report information to seller if property is to be sellerfinanced.
132. Assist buyer with obtaining financing and follow up as necessary.
133. Coordinate with lender on discount points being locked in with dates.
134. Deliver unrecorded property information to buyer.
135. Order septic inspection, if applicable.
136. Receive and review septic system report and access any impact on sale.
137. Deliver copy of septic system inspection report to lender and buyer.
138. Deliver well flow test report copies to lender, buyer and listing file.
139. Verify termite inspection ordered.
140. Verify mold inspection ordered, if required.
Tracking the Loan Process
141. Confirm return of verifications of deposit and buyerâs employment.
142. Follow loan processing through to the underwriter.
143. Add lender and other vendors to transaction management program so agents, buyer and seller can track progress of sale.
144. Contact lender weekly to ensure processing is on track.
145. Relay final approval of buyerâs loan application to seller.
Home Inspection
146. Coordinate buyerâs professional home inspection with seller.
147. Review home inspectorâs report.
148. Enter completion into transaction management tracking software program.
149. Explain sellerâs responsibilities of loan limits and interpret any clauses in the contract.
150. Ensure sellerâs compliance with home inspection clause requirements.
151. Assist seller with identifying and negotiating with trustworthy contractors for required repairs.
152. Negotiate payment and oversee completion of all required repairs on sellerâs behalf, if needed.
The Appraisal
153. Schedule appraisal.
154. Provide comparable sales used in market pricing to appraiser.
155. Follow up on appraisal.
156. Enter completion into transaction management program.
157. Assist seller in questioning appraisal report if it seems too low.
Closing Preparations and Duties
158. Make sure the contract is signed by all parties.
159. Coordinate the closing process with buyerâs agent and lender.
160. Update closing forms and files.
161. Ensure all parties have all the forms and information needed to close the sale.
162. Select location for closing.
163. Confirm closing date and time and notify all parties.
164. Solve any title problems (boundary disputes, easements, etc.) or in obtaining death certificates.
165. Work with buyerâs agent in scheduling and conducting buyerâs final walkthrough prior to closing.
166. Research all tax, HOA, utility and other applicable prorations.
167. Request final closing figures from closing agent (attorney or title company).
168. Receive and carefully review closing figures to ensure accuracy.
169. Forward verified closing figures to buyerâs agent.
170. Request copy of closing documents from closing agent.
171. Confirm the buyer and buyerâs agent received title insurance commitment.
172. Provide âHomeowners Warrantyâ for availability at closing.
173. Review all closing documents carefully for errors.
174. Forward closing documents to absentee seller as requested.
175. Review documents with closing agent (attorney).
176. Provide earnest money deposit from escrow account to closing agent.
177. Coordinate closing with sellerâs next purchase, resolving timing issues.
178. Have a âno surprisesâ closing so that seller receives net proceeds check at closing.
179. Refer sellers to one of the best agents at their destination, if applicable.
180. Change MLS status to Sold. Enter sale date, price, selling broker and agentâs ID numbers, etc.
181. Close out listing in transaction management program.
Follow Up After Closing
182. Answer questions about filing claims with Homeowner Warranty company, if requested.
183. Attempt to clarify and resolve any repair conflicts if buyer is dissatisfied.
184. Respond to any follow-up calls.