05/17/2021
Yturri Rose, LLP, is seeking a Assistant to the Firm Administrator at our Ontario, Oregon office. The ideal candidate will be prepared to learn and adapt quickly in the midst of an extremely busy and fast-paced legal firm as well as be highly organized and detail-oriented. We are looking for a self motivated assistant that likes to dig into big projects that will help our firm develop and grow.
This position is more about the right fit, than experience, so if you are a positive person that likes to build your team up with excellence and efficiency please reach out to us.
Position: Assistant to Firm Administrator
Reports To: Firm Administrator
Job Overview
As Assistant to the Firm Administrator, you will support Firm operations by assisting in maintaining facilities, records, equipment, and reporting services. This position will assist in administrative functions pertaining to creation of monthly prebills/statements and will also be responsible for upkeep of our legal filing spaces.
In addition to managing an organization's records, and assistant duties, you may be called on to assist in a number of other areas, including greeting visitors; answering phones and directing calls; typing memos, emails, and other types of documents; transcribing recordings; designing forms; operating office equipment; and handling confidential materials.
Responsibilities and Duties Qualifications
• Assist Firm Administrator in monthly reporting functions
o Prebills
o Statements
o VISA Analysis
o Expense Reports/Reimbursements
o Coordinate with IT vendor on all office equipment
o Technology questions and troubleshooting
• Actively participates in or leads projects as assigned.
• Develop organized filing systems.
• Create, process, and maintain file records.
• File and retrieve documents for other personnel.
• Prepare records for off-site storage.
• Maintain file room logs to track the location of files.
• Dispose of files according to established document-retention schedules.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
• Provides back-up for front desk
• Running errands
Minimum requirements:
• Associates Degree (Bachelor’s preferred), OR equivalent experience
• Positive and Team focused Attitude
• Customer service experience
• Advanced computer skills preferred - including Microsoft Word, Excel, and Outlook
• Ability to operate office equipment
• Strong problem-solving skills
• Able to prioritize workload
• Follow instructions and work independently with little supervision
Yturri Rose's excellent legal service began in Ontario over 70 years ago. The largest law firm in Malheur County continues its commitment to outstanding service. Yturri Rose, LLP is an AV rated Firm, licensed in Oregon and Idaho, who is committed to providing world class service in eastern Oregon and western Idaho.
Our primary location is in Ontario, Oregon, with two satellite locations in Bend, OR and Lakeview, OR. Yturri Rose practices law in the following areas: Civil Litigation, Business Formation and Management, Business and Real Estate Litigations, Estate Planning and Probate, Personal Injury Litigations, Real Estate Transactions, Insurance and Law Litigation, Farm and Ranch Planning, Employment Law and Litigation, Agricultural Law, Professional Liability, and Insurance Defense.
