25/04/2024
We are looking for a Secretary to work in our Conveyancing Department - Job description attached.
If you would like more information on this role please contact us.
To assist and manage a busy case load with minimal supervision. The successful candidate should have a minimum of 2 years previous experience working in Residential Conveyancing. This role will be based at our Waterside office.
Roles and Responsibilities:
To include:
o General admin tasks such as opening new client files, sending out client care letters, filing, photocopying and management of an appointment and training diary.
o Communicating with clients, agents, brokers and third parties by telephone, email, and letter
o Assisting the Fee Earner to maintain a good size case load from start to finish to including exchange, completion, registration, and archiving.
o Submitting searches, reviewing mortgage offers, reviewing the title documents and protocol documentation requiring redemption statements, highlighting to the Fee earner any areas of concern.
o Dealing with enquiries received and researching where necessary to supply responses, liaising with third parties including management companies, councils, lender’s etc
o Dealing with all types of residential matters sales, purchases, re-mortgages, new builds, and shared ownership properties.
o To assist with the organisation of occasional marketing events hosted or organised by the firm and/or department.
o Keeping up to date with AML & Risk management obligations.
The ideal candidate will be someone who:
o Has at least 2 years’ experience working with the Residential Conveyancing.
o Good computer skills and excellent attention to detail are required as well as excellent written English skills.
o Good manner with clients, agents, and brokers and able to create good relationships to ensure repeat business.
